The length of time in which you keep your employment records depends on the type of record it is.
2 years |
Personnel or employment records relating to
All job applications, resumes, or other replies to job advertisements, and records pertaining to failure or refusal to hire.
Records of promotion, demotion, transfers, selection for training, layoff, recalls, or discharge.
Job orders
Physical examination results considered in connection with personnel actions.
Job advertisements and notices to the public or employees regarding openings, promotions, training programs, or opportunities for overtime work.
Employee benefits plans, written seniority systems, or merit rating systems (full period plan is in effect plus one year after its termination)
Wage rate tables
Work time schedules
Shipping and billing records
Records of additions to or deductions from wages paid and documentation of basis for payment of any wage differential to employees of opposite sex in the same establishment.
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3 years |
General records such as, basic employment and earning records.
Payroll and other records containing each employee’s name, address, date of birth, occupation, rate of pay and weekly earnings.
And individual contracts or collective bargaining agreements.
Sales and purchase records.
Certificates and notices of the Wage-Hour administrator.
ALL documents concerned with the preparation, administration, and results of a polygraph.
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6 years |
records containing all required plan descriptions, reports.
records that are necessary to certify information, such as vouchers, worksheets, receipts, and applicable resolutions.
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As long as relevant |
Records of each employee-participant in the plan for determinations of benefits that are due or might become due.
Certificates verifying the age of minors (until termination of the minor)
Written training agreements (period of training programs)
Personnel records relevant to any enforcement action brought against the employer.(until the final disposition of the action)
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